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Senior Proposal Manager--DoD/Federal Government

Orlando, FL

In this role, you will be required to act in a dynamic proposal development and leadership role responsible for critical/key support to the Business Development team for all proposal efforts, by providing leadership in the corporate proposal management, development, review, and delivery process which includes supporting Ke`aki and the Alaka`ina Foundation Family of Companies.


  • Leads Proposal Management for high volume of activities and as needed serves as a contributor/content developer. In support of Capture Managers, develops proposal response outlines and templates and all associated proposal management and development artifacts in accordance with industry best-practice (Shipley) and collaborates with proposal team to develop proposal response format and structure.
  • Provides leadership, management, mentorship, and guidance to proposal team members such as other proposal manager(s) and analyst(s).
  • Manages/collects all data calls and writing assignments to develop and submit complete, compliant, and compelling proposals.
  • Works closely with the Business Development team, Consultants, Operations team, and Corporate Operations Team (Contracting, Graphics, Finance, HR, Purchasing, and IT) as needed to complete the proposal effort.
  • Prepares and distributes RFP summaries.
  • Prepares and populates compliance matrices.
  • As part of the RFP review process, collects questions from internal and external proposal stakeholders, and consolidates into Q&A format that is compliant with the RFP criteria ensuring time for review/refinement and on time submission.
  • Monitors Beta.Sam and GovWin for Final RFP releases, amendments and updates and provides prompt notifications to proposal team members.
  • Prepares and manages proposal schedules, reviews, and action registers.
  • Prepares and provides data calls to teaming partners related to reps and certs, technical approaches, past performance, etc.
  • Works in concert with operational and capture management counterparts implementing a dynamic, flexible proposal development framework.
  • Coordinates proposal planning and scheduling and develops, tracks, and communicates proposal milestones.
  • Conducts/leads formal proposal reviews in accordance with the Shipley methods as appropriate.
  • In collaboration with Capture Managers, prepares for and holds proposal kickoff and progress meetings.
  • Generates initial kickoff meeting briefing and incorporates inputs from Capture Manager.
  • Leads and conducts proposal editing, formatting, compliance checks, final proposal assembly and delivery.
  • Primary interface with Graphics for generation of all new proposal graphics as well as editing/maintenance of existing proposal graphics.
  • Primary interface with Contracts for ensuring accurate and timely submission of proposals.
  • Works closely with the Contracts department on the development of proposal cover letters, as well as all contractual, administrative, and business information required for proposal submissions. 
  • Tracks final submission of proposal and maintains historical trending data of full proposal lifecycle results using corporate tools and systems.
  • Facilitates timely responses to Proposal Evaluation Notices (ENs).
  • Acts as a change agent through continued development, maintenance, and improvement of the corporate proposal development processes and tools based on corporate goals, business development objectives, and growth priorities.
  • Leads the continued development of a proposal artifact library that includes historical proposal documents, formal responses, section references and content, templates and standardized Past Performances documents.
  • Translates technical data into meaningful customer value propositions.
  • Participates in strategy discussions/decisions.
  • Attends Industry Days and Pre-proposal conferences for opportunities as required.
  • Develops, updates, and conducts proposal-related training for organization as required.
  • Other duties as assigned.


  • Minimum of 5 years of proposal development and management experience in the federal government and/or DoD environment inclusive of proposal writing/authoring of proposal content.
  • Demonstrated experience with Federal Government competitive proposal/contracting process.
  • Demonstrates an applied understanding of and strong proposal management skills within a structured Shipley-based proposal development process.
  • Basic knowledge of Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation (DFAR) and related federal regulations.
  • Experience in the development, authoring, editing and production of government proposals.
  • Possess excellent writing skills for both technical and marketing-focused content.
  • Ability to conduct research and generate original content as needed.
  • Knowledge of various government contract types such as: Time and Materials (TM), Firm Fixed Price (FFP), Cost Plus Firm Fixed (CPFF), Indefinite Delivery Indefinite Quantity (IDIQ).
  • Minimum 2 years of direct supervisory experience in a professional business environment.
  • Possesses a demonstrated history of leadership skills leading small teams in project execution.
  • Possess strong presentation and communication skills.
  • Possess excellent interpersonal, teamwork and collaboration skills.
  • Desire to learn new skills, competencies, and abilities is a must and is instrumental to success.
  • Strong organization skills necessary and ability to multi-task.
  • Ability to be flexible and adaptable while maintaining and exhibiting excellent attention to detail.
  • Ability to work with employees at all levels of the Company, as well as with subcontractors.
  • Ability to support fast pace and changing schedules.
  • Ability to work under pressure with competing deadlines.
  • Bachelor's Degree in related area.
  • Excellent personal computer skills and proficiency:
    • Microsoft Office applications to include: Word, Excel, PowerPoint, Visio (must be expert (high proficiency) level in MSWord and MS PowerPoint
    • Microsoft SharePoint or other document management system/version control system
    • Strong knowledge/experience with Adobe Acrobat Pro
    • Working knowledge of Microsoft Project preferred

Desired Qualifications:

  • Experience with GSA schedules preferred.
  • Basic experience with visual software tools for graphics and/or org charts such as Photoshop, Illustrator, and/or Visio is a plus.
KP Recruiting Group was started to create a world-wide network of multi-level, highly skilled talent; that are either experts or working to become one, in their respective fields. Our process involves focusing on the talent, skills, and experience of an individual as a key indicator of the present and future value that they will bring to any organization.

In establishing a network, we are able to forge genuine relationships with talent and gain valuable insight that allows us to understand what motivates them. This data allows us to give strategic advice to our partners as they go through the process of managing their human capital.

See our jobs and apply here: https://kprecruitinggroup.catsone.com/careers/7781-General

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