The Corporate Records Management Specialist, under minimal supervision, is responsible for records management program, including administering, training, and implementing corporate policies and procedures for creation, storage, retrieval, destruction, and dissemination of company records.
Your Day to Day:
- Develop, implement, and maintain/update the retention schedules for the corporation
- Manage and execute training program for corporate and plant employees regarding the purpose, principles, and processes of the records management program to ensure compliance with policies, procedures, and applicable law
- Collaborate and coordinate with plant, department, and individual record custodians on the management of records and record retention issues
- Respond and research internal and external requests regarding corporate records and partner with paralegals
- Process and comply with court ordered requests with paralegal input (Occasional Time)
- Administer the input and modification of the information in the file room module of the matter management system for the Legal Department, including training users
- Oversee the maintenance of active records in the legal department file room
- Perform records inventories
- Review and contribute to RIM policies and procedures.
- Train and supervise graduate students on corporate records activities
- Maintain and analyze current industry trends in information management and recommend necessary changes.
- Provides input on costs associated with the records program for inclusion in annual budget
- Vendor management for the records program.
- May be required to perform other related duties as assigned
What You Bring to the Team:
- Bachelor's Degree and a minimum of 3 years of related business experience
- Degree in records management or business administration preferred
- Proficient in Microsoft 365: Microsoft Word, Excel, Outlook, and SharePoint
- Working knowledge of a database program (e.g. Versatile)
- Strong organization, prioritization, and problem-solving skills
- Strong interpersonal, verbal, and written communication skills
- Fundamental knowledge of inactive records management
- Ability to work independently and in a team environment