ASSISTANT TO THE CHIEF OPERATING OFFICER

Location: Bar Harbor, ME
Date Posted: 06-26-2018
 Requires broad and comprehensive experience, skill and knowledge of organization policies and practices.  Initiates routine and non-routine correspondence, memoranda, reports, presentations, etc. on behalf of the COO.  Screens telephone calls and visitors, and resolves routine and complex inquiries.  Heavy calendar management involving the complex scheduling of internal and external appointments, exercising judgment on priorities when scheduling.  Schedules and manages complex, multi-leg domestic and international travel arrangements and itineraries.   Schedules both recurring and special meetings, involving preparation of agendas in advance, meeting packages for attendees and distribution of minutes and follow-up of assigned action items in a timely manner.  
 
This individual must interact seamlessly and with calm good nature with a broad range of individuals from Trustees of the Laboratory, executives from other institutions, and members of the broader external community in addition to all employees of the Laboratory.  Provides support to the COO’s leadership team particularly in arranging schedules and providing access to the COO for urgent matters. 
 
Key Responsibilities:
·         Schedules meetings, arranges travel, maintains the COO’s calendar including supporting the COO’s leadership team (as needed) in coordinating their schedules for access to the COO’s calendar. 
·         Develops and edits documents and materials for internal and external audiences.
·         Performs day-to-day administration of the office of the COO (i.e. maintains sensitive files, answers and directs incoming phone calls as appropriate, processes all travel expense reports and expenditures for reimbursement.
·         Screens and prioritizes correspondence for review and/or signature by the COO.
·         Participates in the administration of the COO’s budget; has limited authority to approve certain expenses.
·         Scheduling and hosting position candidates and visitors including managing visit itineraries.
 
Requirements:
·         Knowledge of modern office procedures that would normally be acquired with ten years’ experience in an administrative position providing executive level support, or attainment of a Bachelor’s degree in Business or a closely related discipline with five years of working with C-suite or other senior-level executives.
·         Writing skills sufficient to develop, compose and edit correspondence and documents at an executive level as would normally be acquired through This requirement may also be met through submission and review of writing samples as a part of the selection process.
·         Excellent organizational skills and demonstrated ability to manage details accurately.
·         Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, diplomacy and good humor.
·         In‑depth knowledge of company operations and excellent communications skills are required. 
·         Ability to communicate effectively with others in writing and verbally to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication. 
·         Excellent skills in working with computer and telecommunications-based office tools (electronic calendar program, Word, Excel, PowerPoint, Access, email, World Wide Web browsers).
Very competitive salary and benefits!
Great company to work for!
Full relocation package is available!
Don't miss out! Apply now and we'll be in touch immediately with more specific details, salary information and to answer any questions!!

This position does NOT provide sponsorship so please do NOT apply if you require sponsorship.  Thank You

KP Recruiting Group 
"Bringing Talent to the Marketplace"

KP Recruiting Group is a well established and very respected recruiting firm.  We have built a strong reputation as a premier resource for providing highly qualified candidates for our clients.  We are very experienced in many industries and have a wide range of clients.  We will serve as your advocate during your career search!  Let us do the work for you!  There is never a fee for our services!



 
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