EXECUTIVE ADMINISTRATIVE ASSISTANT

Location: INDIANAPOLIS, IN
Date Posted: 07-12-2018
We are pleased to present the following job opportunity with our client!  Take a look and if you meet the requirements please submit your resume and we'll be in touch if you're a good fit!


Performs a variety of support functions to the Executive Vice President and President, Government Business Division (GBD) and the Executive Vice President and Chief Marketing & Consumer Officer. This Executive Administrative Assistant will be responsible for working closely with, and managing the offices of, these 2 Executive Leadership Team (ELT) members.  This is an important and visible position both internally and externally.


Provides superior quality outcomes by taking ownership of administrative services to ensure quality work; handles more complex administrative duties; conducts research to assist executive with inquiries or issues; demonstrates full competence in own area of work, including excellent organizational skills; makes significant contribution to work team; works without significant guidance. 


Primary duties include, but are not limited to:  
  • Performs advanced and diversified administrative duties requiring broad and comprehensive skills and knowledge of organization policies and procedures; makes significant contributions to the broader work teams. 
  • Determines priorities and monitors the status of projects; produces reports, presentations and briefs. 
  • Schedules and prepares agenda for regular and special meetings, manages logistics, and compiles various reports and analyses; arranges corporate events to take place outside of the work place, including fund-raising and staff appreciation events. 
  • Schedules meetings and appointments and manages travel itineraries; reconciles expense reports. 
  • Coordinates executive communications, including taking calls, responding to emails, routing correspondence and interfacing with clients; maintains the daily appointment calendar and an organized filing system of paper and electronic documents. 
  • Prepares internal and external corporate documents for team members and industry partners. 
  • Makes travel arrangements, coordinates meetings and conferences and follows through to confirm accurate booking, meeting details, and successful completion.
  • Applies understanding of corporate policies including marketing standards. 
  • May provide direction and/or oversee other department administrative/clerical associates; may assist with training of staff. 

    Qualifications: 
  • Requires  GED/HS diploma.
  • Experience working in a large (Fortune 500) company.
  • 10 years of demonstrated success in providing administrative support to executives or any combination of education and experience which provide an equivalent background.
  • Complete comprehension of office management systems and procedures; strong keyboarding skills with a proficiency with Microsoft Office Suite, especially Word, Excel, Outlook and PowerPoint.
  • Exemplary planning and time management skills; ability to multitask and prioritize daily workload.
  • Excellent verbal and written communications skills, including punctuation, spelling, and grammar. 
Very competitive salary and benefits!
Great company to work for!
Full relocation package is available!
Don't miss out! Apply now and we'll be in touch immediately with more specific details, salary information and to answer any questions!!

This position does NOT provide sponsorship so please do NOT apply if you require sponsorship.  Thank You

KP Recruiting Group 
"Bringing Talent to the Marketplace"

KP Recruiting Group is a well established and very respected recruiting firm.  We have built a strong reputation as a premier resource for providing highly qualified candidates for our clients.  We are very experienced in many industries and have a wide range of clients.  We will serve as your advocate during your career search!  Let us do the work for you!  There is never a fee for our services!



 
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